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County Clerk

County Clerk: Deborah R. DeLong
Phone:  (541) 473-5151
Fax:  (541) 473-5523
Email: countyclerk@malheurco.org
Mailing address:

251 "B" St. West
Suite 4
Vale, OR 97918
Web site address: Get Election Results
Location: The clerk's office is located on the first floor of the county courthouse in Room 101.
Department at a glance: Elections, real estate recording, probate files, marriage licenses, board of property tax appeals.

Normal Business Hours:  8:30 am to 5:00 pm M-F (including lunch hour) Closed all State Holidays, except Columbus Day (and closed the day after Thanksgiving).

General Information About Recording Functions and Procedures

Recording Hours:  Weekdays 8:30 a.m to 5:00 p.m., except holidays

Introduction

The County Clerk’s Office records documents that affect title to real property located in Malheur County, Oregon.  When a document is received for recording it is checked for compliance with Oregon statues.  If a document cannot be recorded, it is returned to the sender with an explanation of what is wrong.  After a document is recorded an index is created and the image scanned for document retrieval.  All recorded documents are microfilmed and archived.

This office is prohibited from:

  • Giving legal advice
  • Helping fill out documents
  • Suggesting what type of documents to use
  • Accepting illegible documents
  • Recording documents other than those specified by Oregon and federal law

Fees are required at the time a document is presented for recording and accepted in the following formats only:  cash, check or money order.

ATTENTION:  Due to Senate Bill 618 and its emergency passage (immediate), all Service Discharge records are confidential and requests/searches must be made in writing and will be completed as time allows by office staff.  Also due to SB 618, all other public records from 1973-1983, are restricted from public access and will need to be requested in writing and will be completed as time allows by office staff.

Notices      

 

Services

 Records -

       Deeds, mortgages, liens, mining, County Court journal (1973 and older Mortgage and 1959 and older Mining records are in storage and require 24 hour notice to provide access to.)

Probate Files -

Estates, small estates, conservatorship, guardianship

Passports - 1st time Applicants

Applications are accepted between 8:30 am & 4:30 pm, Monday thru Friday except holidays.  All persons applying for a passport must be present, including infants and children.  Both parents must be present when applying for children under 16.

Forms are available at the Malheur County Clerks Office (Vale), Ontario Post Office and on line @ http://travel.state.gov/

When completing the form do NOT use white out, line through errors with 1 line.

DO NOT sign the application.  The application must be signed in front of the Accepting Agent.

All applicants must have: 

  • State certified Birth Certificate or Naturalization Certificate (photocopies not allowed)
  • 2 Identical Photos specifically for Passports
  • Photo ID (Driver's License) - Both Parents ID if applying for minor children
  • Check or Money Order (for each application)
  • Acceptance Agent (Clerks Office) fee - Check, Money Order or Cash

        Press Release - Passport Fee Increases

Marriage Licenses

  • Licenses issued between 8:30 am and 4:30 pm, including lunch hour
  • Both parites must come in to our office, with ID
  • $60 Cash (exact amount) or Money Order
  • We do NOT perform marriage ceremonies, individuals must make separate arrangements
  • Please see the Marriage Frequently Asked Questions page for more detailed information.

Domestic Partnership

  • Issued between 8:30 am and 4:30 pm, including lunch hour
  • Both parties must come in to our office, with ID
  • $60 Cash (exact amount) or Money Order
  •  Forms and instructions may be found at  http://oregon.gov/DHS/ph/chs/index.shtml.

Board of property tax appeals (BOPTA) -

Filing deadlines for petitions

Elections -

Voter information and past election results

Ballot Dropsites 

(Ballot Dropsites open 18th day before each election thru election day only)

  • Vale - County Clerk's Office, 251 B St W, Room 101 (Mon - Fri, 8:30-5:00; Election Day 7:00 am - 8:00 pm)
  • Ontario - Malheur County Library, 388 SW 2nd Ave, Ontario (Outside 24 hr service, till 8:00 pm election night - Official Ballot Drop Box)
  • Nyssa - Nyssa City Library, 319 Main St, Nyssa (Outside 24 hr service, till 8:00 pm election night - Official Ballot Drop Box)
  • Jordan Valley - Yturri Blvd, County Right of Way, Across from the Post office (Outside 24 hr service, till 8:00 pm election night - Official Ballot Drop Box)

Last day for New Oregon voters to register to vote for the November 2, 2010 General Election is Tuesday, October 12, 2010. (Post marks DO count.)  
 

Sample Ballots  -   May 18, 2010  Primary Election      

Warning:  The sample ballots are large files, please give them plenty of time to download.

                      (You must have the latest version of Adobe in order to open the sample ballots.)

Election Results         

 

        Link to Current Statewide results   

        Statewide results - History


Calendar - A calendar of meeting dates, agendas, filing deadlines, etc.

  • Please see the Deadlines and Agendas Calendar for more information.