Real Estate Recording

General Information About Recording Functions and Procedures

Recording Hours:  Weekdays 8:30 a.m. to 4:30 p.m., except holidays

Introduction:

The County Clerk’s Office records documents that affect title to real property located in Malheur County, Oregon.  When a document is received for recording it is checked for compliance with Oregon statues.  If a document cannot be recorded, it is returned to the sender with an explanation of what is wrong.  After a document is recorded an index is created and the image scanned for document retrieval.  All recorded documents are microfilmed and archived.

Important Notice – 07/01/2023 (effective 01/01/2024)

This office is prohibited from:

  •      Giving legal advice.
  •      Helping fill out documents.
  •      Suggesting what type of documents to use.
  •      Accepting illegible documents.
  •      Recording documents other than those specified by Oregon and federal law.

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Fees are required at the time a document is presented for recording and accepted in the following formats: cash, check, money order or debit/credit card plus additional consumer fee of 2.49%.

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ATTENTION:  House Bill 2029 (2023 Legislative Session), effective Monday, January 01, 2024, changes the font size from 8-point to 10-point on all documents presented for recording in the County Clerks’ property records.  

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ATTENTION: Due to Senate Bill 618 and its emergency passage (immediate), all Service Discharge records are confidential and requests/searches must be made in writing and will be completed as time allows by office staff. Also due to SB 618, all other public records from 1973-1983, are restricted from public access and will need to be requested in writing and will be completed as time allows by office staff.

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Deeds, mortgages, liens, mining, County Court journal (1973 and older Mortgage and 1959 and older Mining records are in storage and require 24 hour notice to provide access to.)

Please print “actual size” rather than “fit to print”.  Must be 10 point size or larger.

 

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