County Clerk Fee Schedule

 

$40.00 Fee Increase begining June 4, 2018

Press Release regarding fee increase 

New Fee schedule – the below information will be updated June 2018 

Effective Date – June 04, 2018

  $5.00 per page   Clerk Receipts   General Fund  
  $10.00 per document   Surveyor Land Corner Preservation   Surveyor
  $5.00 per document   Co. Geographic Info System   GIS Fund
  $10.00 per document Assessment & Taxation   State
  $1.00 per document   Oregon Land Info System   State
$60.00 per document   Low Income Housing Alliance Tax   State
  $1.00 per document   Co Clerk Record Fund   Clerk
$92.00 base fee for a 1 page, 1 transaction document. Additional $5 per page and/or transaction.    
Deed Records ORS 205.320, 205.130, 203.148, 205.323 and Ordinance
$5.00 per page. Plus an additional $5 for each assignment, release, satisfaction after the first.   Clerk Receipts   General Fund
  $10.00 per document   Surveyor Land Corner Preservation   Surveyor
  $5.00 per document     Co. Geographic Info System  GIS Fund 
  $10.00 per document Assessment & Taxation  State 
  $1.00 per document   Oregon Land Info System   State
$60.00 per document   Low Income Housing Alliance Tax  State 
  $1.00 per document   Co Clerk Record Fund  Clerk 
$92.00 base fee for a 1 page, 1 transaction document. Additional $5 per page and/or transaction.   
Mortgage Records   ORS 205.320, 205.130, 203.148, 205.323 and Ordinance
 $5.00 per page. Plus an addition $5. For each lien, release, satisfaction after the first.  Clerk Receipts  General Fund
 $10.00 per document Assessment & Taxation  State
 $1.00 per document  Oregon Land Info System  State
* $60.00 per document  Low Income Housing Alliance Tax  State
 * $1.00 per document  Co Clerk Record Fund  Clerk
* Any satisfaction of judgement or certificate of satisfaction of judgement    
* Warrants issued by the Employment Department pursuant to ORS 657.396, 657.642 and 657.646    
* A certified copy of a judgement, a lien record abstract as described in ORS 18.170 or a satisfaction    
* Instruments presented for recording by the Department of Revenue    
$77.00 base fee for a 1 page document. Additional $5 per page.      
Lien Records   ORS 87, 205.320, 205.130, 205.323
** $5.00 per page  Clerk Receipts  General Fund
 $10.00 per document Assessment & Taxation  State
 $1.00 per document  Oregon Land Info System  State
* $60.00 per document  Low Income Housing Alliance Tax  State
 * $1.00 per document  Co Clerk Record Fund  Clerk
* Exception to the Low-Income Housing Alliance (less $61.00)     
* Exception to the Low-Income Housing Alliance (less $61.00)  
Affidavits of Annual Assessment, Proof of Labor or Intent to Hold = $16 + **		    
** Plus $5. Per each additional claim listed after the first.      
$77.00 base fee for a 1 page document. Additional $5 per page.    
Mining Records  ORS 517.210 – ORS 205.320, 205.323
  $25.00 per plat   Clerk Receipts   General Fund
  $10.00 per document   Surveyor Land Corner Preservation   Surveyor
  $5.00 per document   Co. Geographic Info System   GIS Fund
  $10.00 per document Assessment & Taxation   State
  $1.00 per document   Oregon Land Info System   State
$60.00 per document   Low Income Housing Alliance Tax   State
  $1.00 per document   Co Clerk Record Fund   Clerk
$112.00 base fee        
Partition Plats ORS 205.350 – ORS 92.120, 205.323 and Ordinance 
 $10.00 per document  Surveyor Land Corner Preservation  Surveyor
 $5.00 per document  Co. Geographic Info System  GIS Fund
 $10.00 per document Assessment & Taxation  State
 $1.00 per document  Oregon Land Info System  State
$60.00 per document  Low Income Housing Alliance Tax  State
$1.00 per document   Co Clerk Record Fund  Clerk
  $10.00 Approved by the County Court  Clerk Receipts  General Fund  

 $25.00 20 lots or less

 $25.00 21 lots or more, plus $1.00 per lot for each lot of 20

       
$122.00 base fee        
Subdivision Plats ORS 205.350 – ORS 92.120, 205.323 and Ordinance
 $0.25 per page (no larger than 8 1/2 X 14)  Clerk Receipts  General Fund
Copies ORS 205.320 

 $3.75 per document

 Plus $0.25 per page

 Clerk Receipts  Receipts General Fund
Certified Copies ORS 205.320  
   Search/Location Fees are as follows:     
0-15 minutes $3.75     
16-30 minutes $10.75     
31-45 minutes $17.75     
46-60 minutes $25.00
 Copy  $  0.25 per page
 Certification $  3.75 per document
 Exemplification $10.00 + .25 page
 Email $  4.00 + .25 page 
 Fax $  4.00 + .25 page  
 FTP $  2.00 + .25 page
 Correction to Marriage/DP       $10.00 (when original is still in the office)
 Correction to Marriage/DP       $25.00 (when original has been sent to the State)
Public Record Search ORS 205.320
$35.00 Per application  Clerk Receipts  General Fund
Passport Fee  Ch 8 US Passport Agents Manual

 $10.00 Per dog

(Must Provide rabies certificate)

  Clerk Receipts  General Fund
Dog License County Court Minutes 2-15-73  

Service Discharge Records available only to:  
Veteran
Spouse
Legal Guardian to Military Veteran
Personal Representative to Military Veteran
County Veteran’s Service Officer
Representative of Department of Veteran’s Affairs
Funeral Home

Veterans Copies for Veterans Benefits (ORS 408.430)
 $20.00  On Premises Clerk Receipt  General Fund  
 $20.00  Off Premises Clerk Receipt General Fund
Liquor License ORS 471.210 and Ordinance  
 $25.00  Clerk Receipts  General Fund
$25.00 Dept of Human Resources State Fee
$50.00 Cash
Money Order
Debit/Credit Card + consumer fee		       
Marriage License ORS 106.045 – 205.320 and Ordinance
 $25.00  Clerk Receipts  General Fund
 $25.00  Dept of Human Resources State Fee

$50.00 Cash
Money Order
Debit/Credit Card + consumer fee

    
Domestic Partnership 2007 Legislation and Ordinance
 $5.00 per page  Clerk Receipts  General Fund 
 $10.00 per document  Surveyor Land Corner Preservation  Surveyor
 $5.00 per document  Co. Geographic Info System  GIS Fund
 $10.00 per document Assessment & Taxation  State
 $1.00 per document  Oregon Land Info System  State
$60.00 per document  Low Income Housing Alliance Tax  State
 $1.00 per document  Co Clerk Record Fund  Clerk
 $15.00 per plat  Surveyor Service  Surveyor
$107.00 base fee    
Record “Affidavit of Correction” (Amend recorded Plat/PP or SD) ORS 92.170(6), 205.323 and Ordinance 
 $5.00 per page  Clerk Receipts  General Fund
 $10.00 per document  Surveyor Land Corner Preservation  Surveyor
 $5.00 per document  Co. Geographic Info System  GIS Fund
 $10.00 per document Assessment & Taxation  State
 $1.00 per document  Oregon Land Info System  State
$60.00 per document  Low Income Housing Alliance Tax  State
 $1.00 per document  Co Clerk Record Fund  Clerk
 $15.00 per plat  Surveyor Service  Surveyor
$107.00 base fee     
Record “Affidavit of Correction” (Amend survey map/narrative)ORS 209.255(6), 205.323 and Ordinance 
 $10.00 per petition  Clerk Receipts  General Fund 
File “PETITION TO INITIATE ROAD PROCEEDINGS” ORS 368.081(3) and Ordinance
 $10.00 per petition  Clerk Receipts  General Fund  
File “PETITION TO VACATE ROAD” ORS 368.081 (3) and Ordinance

The only exceptions to the Assessment/Taxation and OLIS State Map fees are:     
Service Discharge (Military)       
Satisfaction Judgements       
County internal documents not usually charged a recording fee.  
Any document presented by the Federal Government.     

The only exceptions to the Low-Income Housing Alliance Fee:     
* Instruments that are otherwise exempt from recording or filing fees under any provision of law   
* Any satisfaction of judgement or certificate of satisfaction of judgement     
* Internal county government instruments not otherwise charged a recording or filing fee   
* Affidavits of Annual Assessment or Proof of Labor (Mining)     
* Warrants issued by the Employment Department pursuant to ORS 657.396, 657.642 and 657.646   
* A certified copy of a judgement, a lien record abstract as described in ORS 18.170 or a satisfaction of judgement noticed by recordation of a lien record abstract

* Instruments presented for recording by the Department of Revenue

GENERAL INFORMATION – RECORDING REQUIREMENTS

SPACE FOR RECORDING INFORMATION: a blank space 3 inches by 2 inches on the top right hand side of the first page of each document should be left for recording. If there is not enough space on the first page of the document then our office will be required to reject the document. 

APPROVAL ON DEED OR CONVEYANCE: documents conveying title or interest to the state, county, cities, or districts will not be recorded unless that document contains a signature and statement of acceptance of the conveyance. Their signature must be notarized. 

EACH DOCUMENT MUST BE CLEARLY TITLED:  the first page must be clearly titled.  We recommend that large bold type be used at the top of the first page and that if there is more than one title, each document title contained in the document be put on a separate line.

SIGNATURES AND NOTARIES MUST BE ORIGINAL:  Notary seals must not cover any text on the document, this includes bled through.  An Oregon notary seal that is blurred or faint in not acceptable for recording (OAR 160-100-000).

ORS 192.310 Documents submitted for recording shall be in the English language.     

LEGIBILITY REQUIREMENTS:  When an illegible document is presented for recording, the person presenting it will be required to substitute a legible original document or prepare a transcript to be recorded with the illegible document, otherwise the illegible document will be rejected.  ALL ILLEGIBLE DOCUMENTS (such as a FAXED form) WILL BE REJECTED when the text may be made out but not sufficiently legible to reproduce a readable photographic record.
**If the legibility of an instrument or notary seal is questionable and a deadline may be compromised should the county recorder reject the instrument, we suggest that you correct or prepare a new, legible original prior to submitting it for recording.  We understand that fixing or preparing a new original may not always be possible due to client demand; however, the client should be informed beforehand that the legibility problem exists and may cause the instruments to be rejected, prolonging the delay.

ORS 205.320(12) FOR RECORDING ADDITIONAL TRANSACTIONS on assignments, releases, satisfactions, tax deferred property liens, municipal assessment liens, county assessment liens, or of any recorded instrument, $5 for each additional instrument being assigned, released or satisfied.  Also, documents establishing a lien will not be charged $5 for each additional lien being established after the first.

ORS 93.610 RECORD OR FILE ANY DOCUMENT REQUIRED or PERMITTED BY LAW. Reject odd documents that do not have any recording authority. The customer has the responsibility of siting the ORS, Ordinance or Administrative Rule on the document that allows the document to be recorded. Affidavit of Heirship has no recording authority. 

SIZE OF PRINT AND PAGE.  ORS 205.232:  A county clerk shall not accept any instrument for recording unless the text of the instrument is typed, written or printed (legibly) in 8-point type (elite type on a typewriter) or larger, on paper that is not larger than 14 inches long and 8 1/2 inches wide and which paper is of sufficient quality for recording photographically.  ORS 205.320 (4a) “page” means one side of a sheet 14 inches, or less, long and 8 1/2 inches, or less, wide.

RE-RECORDING CERTIFICATE/COVER SHEET. ORS 205.244: Recording Corrected Instruments. Any instrument that has been previously recorded may be re-recorded to make corrections in the original instrument. The corrected instrument need not be acknowledged again. The person presenting the instrument for re-recording shall cause a rerecording certificate to be added as a new first page to the instrument. (A form, in pdf format, is available for printing in our recording section on our website.