General Information About Recording Functions and Procedures
Recording Hours: Weekdays 8:30 a.m to 5:00 p.m., except holidays
The County Clerk’s Office records documents that affect title to real property located in Malheur County, Oregon. When a document is received for recording it is checked for compliance with Oregon statues. If a document cannot be recorded, it is returned to the sender with an explanation of what is wrong. After a document is recorded an index is created and the image scanned for document retrieval. All recorded documents are microfilmed and archived.
This office is prohibited from:
- Giving legal advice.
- Helping fill out documents.
- Suggesting what type of documents to use.
- Accepting illegible documents.
- Recording documents other than those specified by Oregon and federal law.
Fees are required at the time a document is presented for recording and accepted in the following formats only: cash, check or money order.
ATTENTION: Due to Senate Bill 618 and its emergency passage (immediate), all Service Discharge records are confidential and requests/searches must be made in writing and will be completed as time allows by office staff. Also due to SB 618, all other public records from 1973-1983, are restricted from public access and will need to be requested in writing and will be completed as time allows by office staff.
Deeds, mortgages, liens, mining, County Court journal (1973 and older Mortgage and 1959 and older Mining records are in storage and require 24 hour notice to provide access to.)
- Document Recording Requirements
- 1st page Requirements
- Recording Titles/ORS
- Recording Cover Sheet – fillable pdf
- Cover Sheet
- Re-recording certificate/Cover Sheet – fillable pdf
- Re-recording Certificate/Cover Sheet
- Fee Schedule – effective 06/04/2018
- Fee Schedule – effective 01/01/2014
- Recording Fee Increase – effective 01/01/2014
- Recording Death Certificates – effective 01/01/2014